USC Annenberg Classroom Zoom Room User Guide

1. Tap the Home icon on the menu bar.
2. Tap your scheduled topic on the meeting list.
3. Tap Start to start the meeting

1. Tap the Home icon on the menu bar.
2. Tap New Meeting on the Home screen to start an instant meeting.

1. Tap the Home icon on the menu bar.
2. Tap the Join icon on the Home screen.
3. Enter the Meeting ID.
4. Tap Join to start the meeting.

1. Tap the Contacts icon on the menu bar.
2. Enter a contact’s name in the search bar.
3. Select the contact.
4. Tap Meet to make a call.

1. Tap the Home icon on the menu bar.
2. Tap the Share icon.
3. Choose the device whose screen you want to share.
4. Open the Zoom app on your device.
5. Click Share Screen.
6. If prompted, enter the sharing key and click Share Screen.
7. Follow the instructions in the pop window.
8. Tap Stop Sharing when you are done.

1. Tap Participants on the controller.
2. Tap Invite.
3. Select how you want to invite at the top of the pop-up window:
   • Contacts: Search by name, or scroll to find rooms, contacts, or SIP/H.323 endpoints.
   • Email: Enter the invitee’s email address. Tap Send.
   • SIP/H.323: Search by SIP/H.323 endpoints.
4. Tap Invite.

1. Tap Participants in the meeting controls.
2. Tap the participant’s name to ask them to start or stop their video, pin or spotlight their video, allow them to record, make them the host, or remove them from the meeting.
3. Tap Invite to invite participants to the meeting.
4. Tap Mute all or Unmute all to mute or unmute all participants, respectively.
5. Tap More to select from additional options.

1. Tap Room Controls in the menu bar.
2. If the room has two projectors, you can turn on/off and bring up/down each projector and screen independently.

1. Tap Room Controls in the menu bar.
2. Tap System Off.

An active internet connection is needed.

1. Tap the Home icon in the menu bar.
2. Tap Share Content.
3. Open the Zoom app on your laptop.
4. Click Share Screen.
5. Enter the sharing key from the meeting room on your device and click Share screen, if prompted. The sharing key is visible on the main screen in the top right corner and on the Home panel under Share Content.
6. If your content has audio, confirm your device’s audio output is set to ZoomAudioDevice.

Note: if you are sharing high-definition (HD) video, we recommend you connect to the system directly via HDMI or USB-C, rather than wirelessly.

1. Connect your device to the room’s HDMI or USB-C cable, located at the tray next to the instructor table.
2. Your device should display automatically through the system.
3. If your content has audio, confirm your device’s audio output is set to Extron HDMI if you’re connecting via HDMI or Poly Studio if you’re connecting via USB-C.

Tap the touchscreen controller to wake it. Tap Start Meeting or Join to begin your meeting.

If you just want to share screen, tap Share Content then open your Zoom app and click Share Screen. Type in the sharing key on the touchscreen display to show content.

Alternatively, connect your laptop via an HDMI or USB-C cable to automatically share your screen.

Yes. Connect your device via HDMI, USB-C, or wirelessly.

Select Share Content on the touch controller to display the Sharing Key. Open your Zoom app and click Share Screen.

Enter the sharing key and your laptop screen will display to the projector.

Tap New Meeting to begin an instant Zoom Room session. Tap Participants and then Invite to invite remote guests.

To join a meeting in session, tap Join on the touchscreen and then enter the Meeting ID.

Yes. The Zoom Room is configured for Microsoft Teams and Google Meet. Join one by tapping the appropriate icon on the home screen.

Tap the screen to wake the system up.

Laptops, tablets, and smartphones via the Zoom app.

Any device with HDMI or USB-C connections. Use the provided cables on the lectern.

Yes. Only those participants in your session have access to it. Zoom security requires remote participants either enter a passcode or be admitted into the room by the host.

The system is designed for personal device use and cloud-hosted Zoom Room control.

New Meeting: To start a Zoom meeting. You’ll then be taken to another page that has Zoom Room controls.

Join: To join an already scheduled Zoom meeting.

Share Content: To wirelessly share content from your laptop.

Google Meet: To initiate a Google Meet meeting.

Microsoft Teams: To intiate a Teams meeting.

WebEx: To initiate a WebEx meeting.

Contacts: A list of contacts in the USC environment.

Room Controls: Turn the projector or system on/off.

Only one device can be shared a time. Unplug the HDMI or USB-C cable from the first device and plug it into the other device.

If displaying wirelessly, click Stop Share on the device you’re currently sharing from, then enter sharing key on the other device.

The projector screen automatically turns on when you initiate a session on the touchscreen. You can also turn on/off the projection screen in the Room Controls screen.

Lighting is controlled via a six-button wall panel close to the lectern.

Volume is adjustable on the touchscreen.

1. Tap Room Controls on the home screen.
2. Tap System Off.

Tap Join on the touchscreen and enter the Meeting ID and passcode.

If you pre-scheduled your meeting, use the Start button on the appropriate meeting in the meeting list.

Tap New Meeting on the touchscreen or use your device to schedule a call.

Invite the Zoom Room by its room name. For example, ANN 106 is named “ANN 106”.

Use a laptop to schedule or join the call and share it via HDMI, USB-C, or wirelessly to the room display. Tap the Google Meet icon on the touchscreen and enter the meeting code to add the room to your session.

Use a laptop to schedule or join the call and share it via HDMI, USB-C, or wirelessly to the room display. Tap the Microsoft Teams icon on the touchscreen and enter the meeting ID and passcode to add the room to your session.

While in the Zoom meeting, tap Participants on the touchscreen and invite contacts via the contact list or by entering their email. You can also use your laptop’s Zoom app to invite by name or email.

While in the Zoom meeting, tap Participants on the touchscreen, tap the guest to select them, and then tap Remove.

Yes. While in a meeting:

1. Tap More.
2. Tap Breakout rooms.

1. Click Meeting info in the Zoom app on your device. Note: this may be in your More button menu.
2. Locate your Zoom meeting’s meeting ID and password.

Once a meeting has been initiated, tap Camera Control on the touchscreen to adjust the camera angle. Tap Switch Camera to switch camera views.

Once a meeting has been initiated:

1. Tap the microphone icon on the touchscreen. The icon will have a line through it to indicate it’s muted.

Once a meeting has been initiated, slide the touchscreen volume slider in the bottom right corner.

Once a meeting has been started:

1. Tap Camera Control on the touchscreen.
2. Tap the Camera Mode dropdown.
3. Tap Speaker Focus.

Use the HDMI cable on the lectern. Content will display automatically.

From your laptop’s Zoom app, click Share screen. If prompted, enter the Sharing key that’s shown on the touchscreen when you tap Share Content.

Each classroom has an HDMI and USB-C cable.

Yes, you can plug in using the provided cable or share wirelessly via the Zoom app.

Each room has an HDMI and USB-C plug in. If you have a different connection type, you’ll need an adapter.

Connect via HDMI or USB-C for optimal performance. If via HDMI, select Extron HDMI as the audio source on your laptop. If using USB-C, select Poly Studio.

You can also share wirelessly, however anything copyright protected, such as streaming movies and videos, only plays via HDMI.

Contact TechOps at (213) 740–5297 or asctech@usc.edu. They can arrange for a blu-ray player to be provided and help connect.

Invite the Zoom Room’s name when scheduling via the Zoom app on your device:

1. Click Participants.
2. Click Invite.
3. Click Zoom Rooms.
4. Search for and select the room.
5. Click Invite.

When scheduling in Outlook, search for the room in the Invite attendees field and add it as a required guest. The room can be found by searching for the room code, for example, “ann305”.

Put your Zoom meeting link in the Add a room or location field.

Yes. Add the room to your event as an invitee and enter your Zoom meeting link.

To find the room in Outlook, search for the building code (“ann”), room number (“118”), room type (“conf” or “class”), and “@resources.usc.edu“.

Here are two examples showing the syntax of the rooms as they appear in Outlook:

• Conference rooms: ann118conf@resources.usc.edu
• Classrooms: ann118class@resources.usc.edu

If you scheduled a Zoom meeting and included the room as a guest, the meeting will display on touchscreen. Tap Start to begin the Zoom session.

Ensure sound output is set to Extron HDMI if connected with an HMDI Cable, Poly Studio if connected with a USB-C cable, and ZoomAudioDevice if connected wirelessly.

Copyright streaming video is blocked wirelessly. Connect with the HDMI or USB-C cable for streaming content.

Check that you’re connected to WiFi and entered the correct sharing key.

Call TechOps at (213) 740–5297 or email asctech@usc.edu if problem persists.

Ensure the system volume is up and room speakers are not muted. Ask remote participants to unmute their mics.

Call TechOps at (213) 740–5297 or email asctech@usc.edu if problem persists.

Call TechOps at (213) 740–5297 or email asctech@usc.edu.

Ensure you selected the correct room on your meeting invite.

Call TechOps at (213) 740–5297 or email asctech@usc.edu if the problem persists.

Call TechOps at (213) 740–5297 or email asctech@usc.edu.

Yes. Simultaneous in-room and remote participation is supported with Zoom.

Core technical functions are consistent, but the room layout and number of projectors and screens may vary.

Yes. When in a Zoom meeting:

1. Tap More.
2. Tap Record.
3. Enter the email address to which you want to send the recording.

Alternatively, if you are a host or co-host and are connected to the Zoom Room with your own device, you can record using the Zoom app on your device.

You can copy a shareable link from your Zoom account on a web browser:

1. On your computer, go to https://usc.zoom.us.
2. Click Sign In and sign in with your USC credentials.
3. Click Recordings & Transcripts.
4. Click on the video file.
5. Click Copy shareable link.

Alternatively, you can share the recording from the Zoom app on your device:

1. In the Zoom app, click Meetings.
2. Click Recorded.
3. Select the recording.
4. Click Share.

1. On your computer, go to https://usc.zoom.us.
2. Click Sign In and sign in with your USC credentials.
3. Click Recordings & Transcripts.
4. Click on the video file.
5. Click Download.

Yes. The setup uses scalable Zoom Room infrastructure and standards-based connections.